Executive Assistant to CEO – Nairobi – 2025

Executive Assistant to CEO – Nairobi – 2025

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Position Details:

• Position: Executive Assistant to CEO
• Location: Nairobi, Kenya
• Type of Job: Full-time
• Job Category: Administration and Executive Support
• Salary: Competitive and commensurate with experience
• Reporting to: Chief Executive Officer (CEO)
• Application Deadline: January 17, 2025

Introduction

Looking for an exciting opportunity to work in a dynamic, fast-paced environment supporting a global leader in education? This role provides the chance to develop professionally while contributing to a transformative organization. As the Executive Assistant to the CEO, you will serve as a pivotal figure ensuring the seamless operation of the CEO’s office and facilitating connections with key internal and external stakeholders. This is an onsite position based in Nairobi, with occasional flexibility for remote work.

About Aga Khan Education Services, Kenya (AKES, Kenya)

Aga Khan Education Services, Kenya (AKES, Kenya) operates five premier schools across Kenya, providing top-tier nursery to senior secondary education. These schools deliver both national and international curricula, ensuring a holistic and inclusive learning experience. As a part of the Aga Khan Development Network (AKDN), AKES, Kenya contributes to global efforts to improve living conditions and opportunities for diverse communities.

Learn more about the organization’s transformative initiatives on the Aga Khan Development Network website.

Key Responsibilities

As the Executive Assistant to the CEO, your role will include but not be limited to:

Administrative Support:

• Provide high-quality and timely administrative support to the CEO.
• Manage the CEO’s calendar, ensuring effective scheduling and prioritization.
• Organize and coordinate travel arrangements, including itineraries and expense documentation.

Stakeholder Communication:

• Serve as the primary point of contact for the CEO’s office, ensuring professional and confidential communication with internal and external stakeholders.
• Proactively handle inquiries from Board members, staff, and stakeholders with professionalism.

Board and Executive Team Coordination:

• Prepare agendas, take minutes, and manage follow-ups for Board meetings and executive sessions.
• Provide administrative support for governance and Board-related activities, including monitoring committee action items and resolutions.
• Organize meeting spaces and logistics for Board members and the Executive Team.

Documentation and Reporting:

• Maintain records and correspondence through SharePoint.
• Produce high-quality reports, summaries, and documentation for the CEO, Board, and senior leadership.
• Assist in planning and execution of major organizational events.

Policy and Governance:

• Implement and maintain governance best practices in collaboration with the CEO and CFO.
• Ensure accurate and timely reporting for organizational compliance.

General Responsibilities:

• Represent AKES, Kenya with professionalism and a commitment to its values.
• Maintain an awareness of key organizational policies and contribute positively to team meetings.
• Continuously seek personal and professional growth opportunities relevant to the role.

Qualifications and Skills

Required Qualifications:

• Education: Bachelor’s degree in a relevant field (Master’s degree preferred).
• Experience: At least five years in a senior administrative or public relations role, preferably in K-12 education or non-profit sectors.
• Significant experience supporting C-level executives in high-pressure environments.

Preferred Qualifications:

• Familiarity with non-profit board operations.
• Advanced proficiency in Microsoft Office and SharePoint.
• Demonstrated ability to prioritize tasks effectively in dynamic situations.

Key Skills:

• Organizational Excellence: Exceptional attention to detail and ability to manage competing demands.
• Communication: Outstanding verbal and written communication skills.
• Professionalism: High integrity and discretion in handling confidential information.
• Adaptability: Proven ability to work in diverse environments and with varied stakeholders.
• Leadership Support: Capacity to complete tasks urgently while ensuring high-quality outputs.

Company Culture and Values

At AKES, Kenya, we believe in fostering a collaborative and inclusive environment that champions educational excellence and innovation. Our team is driven by a shared commitment to improving lives and empowering future generations. Employees are encouraged to grow personally and professionally while contributing to meaningful initiatives.

How to Apply

Ready to make an impact? Submit your application via the AKDN Careers Portal.

Application Deadline: January 17, 2025.

Discover More Opportunities

Explore similar roles and discover your next career move on our Kenyan Jobs Portal.

Equal Opportunity Statement

We are an equal opportunity employer and are committed to attracting and retaining the best employees from all backgrounds. Only shortlisted candidates will be contacted.