Administrative Assistant – Programmatic (Nairobi) – 2025

Administrative Assistant – Programmatic (Nairobi) – 2025

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Job Details:

• Position: Administrative Assistant – Programmatic
• Location: Nairobi, Kenya
• Type of Job: Full-Time
• Job Category: Administration & Operations
• Salary: Competitive & Based on Experience
• Reporting to: Operations Manager
• Application Deadline: 28th February 2024

Job Overview

A leading grassroots organization is seeking a highly motivated and detail-oriented Administrative Assistant to provide administrative support for project management and operational activities. This role will involve handling office management duties, data entry, expense reporting, meeting coordination, procurement, and overall administrative functions. If you are a proactive, well-organized, and adaptable professional, this is an excellent opportunity to contribute to meaningful community-driven programs while gaining career growth in an impactful work environment.

This position is based in Nairobi, following a Monday to Friday, 8:00 AM – 5:00 PM work schedule.

About SHOFCO

Shining Hope for Communities (SHOFCO) is an internationally recognized grassroots organization dedicated to unlocking the potential of urban slum dwellers by providing essential services, education, healthcare, clean water, and economic empowerment. Our mission is to break the cycle of poverty by linking service provision with community-led advocacy platforms.

SHOFCO has impacted over 2.4 million people across 17 urban slums in Kenya, making us one of the largest employers in Kibera. With a decade-long track record, SHOFCO is a trusted and influential service provider in marginalized communities.

For more details, visit our official website.

Key Responsibilities

• Provide administrative support to management, project teams, clients, and visitors.
• Manage office duties such as handling phone calls, filing, drafting letters, and recording meeting minutes.
• Coordinate calendars and schedule meetings via email, phone, and in-person arrangements.
• Develop and manage spreadsheets, databases, and track key deadlines.
• Support IIVC forums in various regions through requests placement and timely follow-ups on payments.
• Process accounting and placement requests in SAP, including budget approvals for events, venue payments, staff stipends, and welfare expenses.
• Arrange travel logistics for managers and project teams, including flights, accommodations, and car rentals.
• Inspect and verify received supplies against purchase orders to ensure accuracy.
• Follow up on office requisitions, ensuring all necessary documentation (contracts, ID copies, KRA pins) is available.
• Maintain office supplies and equipment such as stationery, furniture, and IT tools.
• Support event planning and execution for both small and large-scale organizational projects.
• Ensure timely payments for utilities (rent, electricity, water, etc.).
• Perform additional duties as assigned by the supervisor.

Qualifications and Skills

Education & Experience:

• Degree or Diploma in Administration, Management, or a related field.
• Minimum of 2 years of experience in an administrative role.
• A business-related certification or relevant professional qualification is a plus.

Required Skills:

• Strong problem-solving and organizational skills.
• Excellent time management with the ability to prioritize multiple tasks.
• High attention to detail and accuracy in handling administrative tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management tools.
• Familiarity with office equipment such as photocopiers, printers, and scanners.
• Ability to work under minimal supervision while managing multiple responsibilities.
• Strong interpersonal and communication skills.
• Knowledge of SAP and other ERP systems is an added advantage.

Company Culture and Values

At SHOFCO, we foster an inclusive, dynamic, and impactful work environment where employees are encouraged to contribute their best. Our core values include:

• Community-first approach: Serving underprivileged communities with dignity and respect.
• Transparency and integrity: Upholding the highest ethical standards in all operations.
• Innovation and sustainability: Implementing solutions that create lasting change.
• Collaboration and teamwork: Encouraging synergy across all departments and stakeholders.

We take pride in being an equal opportunity employer, welcoming applicants from all backgrounds, including those living with disabilities.

Apply Now for the Administrative Assistant Position

To apply, send your CV and a detailed cover letter with the subject line “Administrative Assistant – Programmatic” to recruitment@shininghopeforcommunities.org.

The deadline for applications is 28th February 2024.

Note: Female candidates are highly encouraged to apply. Only shortlisted candidates will be contacted.

Equal Opportunity & Compliance Statement

SHOFCO is committed to gender equality, diversity, and social inclusion. We maintain a zero-tolerance policy for safeguarding violations, including protection against sexual exploitation, abuse, and harassment.

If shortlisted, candidates must present a Certificate of Good Conduct, and background verification will be conducted before any employment offer is made.

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Why Join SHOFCO?

• Be part of a transformational organization that is making a real impact in marginalized communities.
• Work in a collaborative and mission-driven environment.
• Gain valuable career growth in administrative and project management roles.

Don’t miss out on this opportunity! Apply today!