Procurement Officer – Imports (Strictly) | Alpha Kenya | Apply Now

Procurement Officer – Imports (Strictly) | Alpha Kenya | Apply Now

ESSENTIAL JOB DETAILS

• Position Title: Procurement Officer – Imports
• Location: Kenya
• Job Type: Full-Time
• Department: Procurement & Supply Chain
• Reporting To: Head of Procurement / Operations Manager
• Minimum Experience: 7 Years (At least 3 years in imports-specific role)
• Educational Requirement: Degree or Diploma in Procurement and Supply Management
• Engineering/Construction Background: Added Advantage
• Subject Line: Application – Procurement Officer – Imports

INTRODUCTION

Alpha Kenya is actively recruiting a Procurement Officer – Imports (Strictly) to support our expanding procurement and supply chain functions. The ideal candidate will bring strong international procurement experience with a proven track record in managing complex import processes, supplier engagement, compliance, and customs clearance within engineering or construction-related sectors.

ABOUT ALPHA KENYA

Alpha Kenya is a leader in professional operations, logistics, and procurement solutions. Known for its high-performance culture, operational integrity, and strategic partnerships, Alpha Kenya serves a broad range of industries with emphasis on engineering, development, infrastructure, and logistics. Our mission is to deliver cost-effective, timely, and compliant procurement services that drive project success.

ROLE PURPOSE

To oversee, execute, and optimize import-related procurement operations with strict adherence to regulatory requirements, supplier contracts, and internal standards. This role is critical for ensuring the seamless acquisition and delivery of international goods while minimizing risks and delays.

KEY RESPONSIBILITIES

International Procurement

• Manage end-to-end import procurement processes for goods sourced from international suppliers.
• Source suppliers and negotiate terms for overseas purchases, ensuring best value and adherence to quality specifications.
• Review international contracts, Incoterms, and ensure compliance with Kenyan import regulations.

Supplier & Logistics Coordination

• Coordinate with freight forwarders, clearing agents, and customs officers to track shipments and clearance status.
• Ensure suppliers provide shipping documents (e.g., bill of lading, invoice, certificate of origin) promptly and accurately.
• Monitor supplier performance, delivery timelines, and escalate delays proactively.

Compliance & Documentation

• Prepare and verify import documentation, ensuring alignment with customs and tax regulations.
• Maintain detailed records of import transactions and documentation in alignment with audit requirements.
• Ensure full compliance with Kenya Revenue Authority (KRA), KEBS, and regulatory requirements.

Internal Controls & Reporting

• Collaborate with finance and logistics teams to ensure correct allocation of import duties, VAT, and charges.
• Generate regular reports on import activity, performance metrics, and areas of risk.
• Contribute to procurement strategy reviews with input on global sourcing trends and supplier capabilities.

Cross-functional Collaboration

• Support internal departments (engineering, logistics, and operations) in planning for incoming stock.
• Manage supplier relationships to ensure communication is seamless across international time zones.
• Work closely with local procurement teams for reordering and forecasting needs.

QUALIFICATIONS AND EXPERIENCE

• Degree or Diploma in Procurement and Supply Chain Management from a recognized institution.
• Minimum 7 years of overall procurement experience, with at least 3 years in an imports-specific role.
• Solid knowledge of international procurement law, shipping processes, and customs clearance procedures.
• Proficient in procurement ERP systems, Microsoft Excel, and vendor management software.
• Experience in engineering or construction sectors is a significant advantage.
• Strong negotiation, analytical, and vendor evaluation skills.
• Excellent communication and coordination abilities.

COMPANY CULTURE AND VALUES

At Alpha Kenya, we uphold values of transparency, professionalism, efficiency, and innovation. Our procurement team is empowered to lead initiatives that directly influence the success of major infrastructure and development projects across Kenya. We provide a supportive, high-performance environment that rewards precision, accountability, and strategic thinking.

HOW TO APPLY

Submit your updated CV and a cover letter detailing your suitability and expected salary to:

Email: hro2.seco@alphakenya.com
Subject Line: Application – Procurement Officer – Imports

Deadline: Open until filled. Qualified applicants are encouraged to apply early.

Only shortlisted candidates will be contacted.

ADDITIONAL ENGAGEMENT

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