Operations Officer – Kakuma (Kenya) – 2025

Operations Officer – Kakuma (Kenya) – 2025

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Position Details:

• Position: Operations Officer
• Location: Kakuma, Kenya
• Type of Job: Full-Time
• Job Category: Operations, Finance, Human Resource Management
• Salary: Competitive and aligned with experience
• Reporting to: Kakuma Field Manager
• Application Deadline: January 31, 2025

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Introduction

Join a dynamic organization dedicated to leveraging media, film, and the arts to bring transformative change to displaced communities. The Operations Officer position in Kakuma offers the opportunity to manage critical operational functions, ensuring the effective and efficient implementation of programs. This role is essential in maintaining compliance, strengthening systems, and enabling impactful humanitarian work in a vibrant, multicultural setting.

This role requires on-site presence in Kakuma and is ideal for individuals passionate about administrative leadership, financial oversight, and team coordination.

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About FilmAid Kenya

FilmAid Kenya is a humanitarian and development organization that harnesses the influence of film, media, and arts to drive social change and empower displaced communities. Established with the mission of offering timely, actionable information to vulnerable populations, FilmAid has reached over 400,000 individuals annually through creative communication channels, including video, radio, print, SMS, and digital media.

As an organization committed to promoting human rights, safety, health, and future opportunities, FilmAid uses a participatory, community-driven approach to address the pressing needs of displaced populations. With decades of experience, the organization has become a trusted partner in humanitarian efforts across Kenya.

For more details, visit the FilmAid Kenya homepage to explore their mission, values, and ongoing initiatives.

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Key Responsibilities

Administrative Oversight

• Supervise Operations Assistants, drivers, cleaners, and cooks, ensuring efficient task allocation.

Finance Management

• Lead the preparation, revision, and management of field office budgets.
• Coordinate monthly budget reviews with the Kakuma Desk Officer to align with program goals.
• Ensure donor financial reports comply with funding requirements.
• Oversee petty cash systems, maintaining integrity and ensuring timely submission of vouchers.
• Prepare and submit monthly cash projections based on work plans.
• Ensure compliance with all financial policies and procedures.

Human Resources Support

• Oversee the recruitment process, including job postings, interviews, and reference checks.
• Administer staff leave schedules and maintain HR records, including performance reviews and disciplinary actions.
• Facilitate staff onboarding and provide training on financial and HR processes.
• Process monthly incentive staff salaries and time sheets.

Procurement and Logistics

• Oversee the development and execution of procurement plans.
• Ensure proper record-keeping of all procurement activities and support the maintenance of organizational assets.

General Duties

• Provide monthly status reports to the Field Manager.
• Represent FilmAid in community interactions and with partner organizations.
• Maintain confidentiality of all organizational information.

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Qualifications and Requirements

Education

• Degree in Business Administration, Accounting, Commerce, or Logistics/Supply Chain Management.
• Professional certification in CPA (K) or ACCA.

Experience

• Minimum of 3 years’ experience in finance, administration, and HR coordination, preferably in humanitarian contexts.
• Proven experience in budget management, including drafting, revisions, and reporting.
• Experience with QuickBooks Online and other financial software.

Skills and Competencies

• Strong financial reporting and budgeting abilities.
• Excellent problem-solving and decision-making skills.
• Competence in office management and asset oversight.
• High attention to detail and ability to handle confidential information.

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Company Culture and Values

At FilmAid Kenya, collaboration, creativity, and compassion are at the heart of all operations. The organization prides itself on fostering a diverse and inclusive environment that respects cultural differences while emphasizing teamwork and personal growth.

Mission Statement: To harness the power of media and arts for social impact, empowering displaced communities to thrive amidst challenges.
Core Values: Innovation, Integrity, Inclusion, and Impact.

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How to Apply

To apply, submit the following documents to jobskenya@filmaid.org by 5:00 PM EAT on January 31, 2025:

• Cover Letter
• CV
• Three references

Subject Line: Operations Officer – Kakuma

Please note that additional documents (e.g., testimonials) will result in disqualification. Only shortlisted candidates will be contacted.

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Additional Opportunities

Explore more exciting career opportunities with humanitarian organizations by visiting Kenyan Job Finder for a curated list of similar roles.

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Equal Opportunity Statement:
“We are an equal opportunity employer and are committed to attracting and retaining the best employees from all backgrounds. Only shortlisted applicants will be contacted.”

Apply now and be part of a mission-driven team committed to transforming lives!