RefuSHE
Position: HR Assistant
- Location: Nairobi, Kenya
- Type of Job: Full-Time
- Job Category: Human Resources
- Reports to: HR & Administration Officer
- Application Deadline: 27th December 2024
About RefuSHE
RefuSHE is a nonprofit organization committed to empowering refugee girls and young women in Kenya. Through our comprehensive support services—ranging from safe shelter, education, case management, and legal assistance to advocacy—we strive to provide a secure and dignified path for them to rebuild their lives. Our mission is rooted in creating a safe, inclusive, and empowering environment where every individual can thrive.
Position Summary
The HR Assistant plays a critical role in supporting the HR & Administration functions at RefuSHE. This role involves managing recruitment, overseeing staff induction, administering payroll and benefits, maintaining staff records, ensuring compliance, and providing administrative support. The HR Assistant is a key liaison between employees and management, fostering a positive work environment and promoting organizational efficiency.
Key Responsibilities
Recruitment & Onboarding
- Assist in recruitment processes to attract skilled and competent talent.
- Oversee and manage the induction program for new staff, coordinating with department heads and program managers.
Payroll & Benefits Management
- Administer monthly payroll, ensuring accurate and timely salary payments and statutory deductions.
- Manage staff compensation and benefits, working closely with the Finance Department.
Employee Records & Compliance
- Maintain confidential staff records, ensuring proper documentation of contracts and renewal dates.
- Monitor compliance with licenses such as OSHA certificates, fire clearance, and public health approvals.
Performance Management
- Track staff performance appraisals, objective setting, and leave balances, ensuring adherence to deadlines.
Exit Procedures
- Facilitate offboarding processes, including final dues calculations and compliance with labor laws.
Administrative Duties
- Oversee reception work, ensuring an engaging and professional office environment.
- Ensure timely utility bill payments and maintain accurate records of lease agreements.
- Supervise the administrative support team, ensuring hygiene, cleanliness, and adequate office supplies.
Resource Management
- Create and maintain effective internal controls for equipment inventory.
- Monitor asset insurance and renewal notices.
Visitor and Event Management
- Manage the visitor flow, ensuring security protocols are followed.
- Oversee meeting room readiness for scheduled events and activities.
Additional Responsibilities
- Coordinate with the Operations Officer for efficient use of resources.
- Oversee the catering schedule to ensure meals are served on time.
Qualifications & Skills
Educational Requirements
- Bachelor’s Degree in HR or a related field OR Diploma in HR with CHRP I.
- IHRM Membership is mandatory.
Experience
- 0-2 years of professional experience in HR & Administration.
- Experience in a nonprofit setting is preferred.
Technical & Behavioral Skills
- Proficient in using HRIS systems (e.g., Dynamics BC) for personnel record management.
- Skilled in managing the recruitment process end-to-end, including job postings, screening, and interviewing.
- Strong knowledge of Kenyan labor laws and compliance requirements.
- Excellent organizational skills with a focus on confidentiality.
- Ability to suggest and implement improvements in HR policies and procedures.
- Proficient in MS Office Suite and excellent interpersonal skills.
- High integrity, problem-solving abilities, and a results-oriented mindset.
Company Culture at RefuSHE
At RefuSHE, we believe in fostering an inclusive, multicultural environment that celebrates diversity. Our team is dedicated to creating innovative solutions that address the challenges faced by refugee communities. Employees are encouraged to bring their unique perspectives, collaborate effectively, and contribute to a positive workplace culture that values creativity, flexibility, and respect.
How to Apply for HR Assistant
Interested and qualified candidates are encouraged to apply by submitting:
- A resume.
- A cover letter, clearly indicating salary expectations.
Email: hr@refushe.org
Subject Line: HR Assistant
Deadline: 27th December 2024
Note: Only shortlisted candidates will be contacted.
Equal Opportunity Statement
RefuSHE is an equal opportunity employer and is committed to attracting and retaining the best employees from all backgrounds. We do not discriminate based on race, gender, nationality, disability, or any other protected status.
Why Join RefuSHE?
Joining RefuSHE means becoming part of a mission-driven team that is transforming lives. Employees benefit from:
- A supportive and collaborative work environment.
- Opportunities for career growth and development.
- The chance to make a tangible difference in the lives of vulnerable communities.
[Apply for Job]
Click the [Apply for Job] button to submit your application now.
To apply for this job email your details to hr@refushe.org
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