Internship
Nairobi, Kenya
Posted 4 weeks ago

MICRO ENTERPRISE SUPPORT PROGRAMME TRUST (MESPT)

PROCUREMENT INTERN AT MICRO ENTERPRISE SUPPORT PROGRAMME TRUST (MESPT) – NAIROBI | 3-MONTH PAID INTERNSHIP | APPLY BY 24TH APRIL 2025

Position: Procurement Intern
Location: Nairobi, Kenya
Type of Job: Internship (Full-Time, 3 Months)
Number of Posts: 1
Job Category: Procurement, Logistics, Supply Chain
Reporting To: Procurement Officer
Department: Finance & Administration
Contract Type: Fixed-term, 3 Months
Benefits: Monthly stipend (as per HR Policy), airtime allowance, 1.75 leave days per month
Expected Travel: Minimal
Application Deadline: 24th April 2025 – 09:00 EAT

LAUNCH YOUR CAREER WITH A COMPETITIVE PROCUREMENT INTERNSHIP IN NAIROBI – 2025 INTAKE NOW OPEN

Are you a recent graduate seeking hands-on experience in procurement and supply chain management? Are you interested in joining a professional development environment where you can apply your classroom knowledge to real-world operations?

Micro Enterprise Support Programme Trust (MESPT) is pleased to announce a 3-month procurement internship opportunity in its Finance & Administration Department. This opportunity is tailored for individuals who are enthusiastic about gaining practical exposure to procurement procedures, contract drafting, tender processing, and supplier engagement within a well-structured institutional environment.

If you’re passionate about procurement internships in Kenya, supply chain processes, and contributing to institutional efficiency, this internship will serve as a critical stepping stone in your professional journey.

ABOUT MICRO ENTERPRISE SUPPORT PROGRAMME TRUST (MESPT)

MESPT is a reputable Kenyan development organization founded to promote sustainable economic growth and job creation through financial and business development services. Since its establishment, MESPT has played a key role in enhancing the productivity and competitiveness of micro, small, and medium enterprises (MSMEs) in Kenya.

With support from various international and local development partners, MESPT implements programs that cut across sectors such as agriculture, renewable energy, and financial services. The organization operates with a focus on transparency, accountability, and capacity building, ensuring long-term impact in all its areas of engagement.

The Procurement Intern will join a cross-functional team that ensures compliance with organizational procurement standards, donor guidelines, and national regulations, contributing directly to MESPT’s mission of delivering sustainable development outcomes.

JOB PURPOSE

The Procurement Intern will support the Finance & Administration Department by offering technical assistance to the procurement team in handling tendering processes, vendor management, procurement documentation, and reporting.

The role will require daily interaction with internal departments and external suppliers to ensure that procurement processes run efficiently, on time, and in compliance with internal and statutory procurement regulations.

This is a practical, hands-on opportunity designed to expose the intern to procurement workflow, from requisition to contracting, under the guidance of an experienced Procurement Officer.

KEY RESPONSIBILITIES

During the internship period, the successful candidate will be assigned responsibilities critical to the procurement lifecycle, including but not limited to:

Processing daily procurement requisitions in accordance with MESPT’s internal procurement plan and budget allocations.
Maintaining and updating the vendor register, ensuring all suppliers meet compliance, registration, and evaluation requirements.
Assisting in the preparation and publication of procurement notices, including bidding documents for tenders and RFQs.
Managing the receipt and safe handling of supplier bids and proposals, ensuring that all submissions are time-stamped and securely stored.
Coordinating technical and financial bid evaluations, supporting the procurement team in organizing and recording panel deliberations.
Preparing bid analysis and evaluation reports, presenting supplier scoring based on compliance and value-for-money criteria.
Assisting in the drafting and issuance of Local Purchase Orders (LPOs), contracts, and framework agreements in line with MESPT procurement thresholds.
Communicating procurement outcomes to all candidates—both successful and unsuccessful bidders—promptly and professionally.
Supporting the preparation of monthly and quarterly procurement reports, as required by the Procurement Officer and for audit purposes.
Assisting in routine documentation filing, including archiving procurement documents for reference and compliance audits.
Performing other administrative tasks and duties as may be assigned by the Supervisor.

KEY INTERNAL AND EXTERNAL RELATIONSHIPS

Internal Stakeholders:

Procurement Officer (Direct Supervisor)
Finance Team
Programmes Team
HR Officer
ICT Department
Resource Mobilization Unit

External Stakeholders:

Vendors, suppliers, contractors, service providers
Auditors and procurement consultants (where applicable)

KNOWLEDGE, EXPERIENCE, AND TECHNICAL SKILLS REQUIRED

To qualify for this procurement internship in Nairobi, applicants must demonstrate a solid foundation in procurement theory with the ambition to gain practical workplace experience.

Minimum Qualifications:

A Diploma or Bachelor’s Degree in Procurement, Purchasing, Logistics, Supply Chain Management, or a related discipline from a recognized institution.

Required Skills and Experience:

At least one year of internship experience, preferably in procurement, logistics, or administration.
Strong working knowledge of Microsoft Office tools including Excel, Word, PowerPoint, and document-sharing platforms such as SharePoint and OneDrive.
Familiarity with Ms Dynamics Navision or any other ERP procurement systems is an added advantage.
Previous experience working on logistics, procurement, or supply chain projects (academic or professional) will be a plus.
Effective oral and written communication skills, including the ability to draft memos and correspondences.
Strong organizational skills, with the ability to multi-task, manage files, and work independently under minimal supervision.

COMPETENCIES AND BEHAVIORAL ATTRIBUTES

MESPT seeks candidates who demonstrate a strong work ethic, high integrity, and a proactive attitude toward learning.

Core Competencies:

Positive, energetic self-starter with personal drive and ambition.
Willingness to learn and adapt to organizational processes and systems.
Demonstrated integrity, confidentiality, and ethical behavior in the workplace.
Strong attention to detail, accuracy in processing documents, and commitment to deadlines.
Ability to work well in a team-based environment, supporting cross-functional collaboration.

TERMS OF INTERNSHIP ENGAGEMENT

This internship will be governed by the following terms:

Duration: Three (3) months
Contract Type: Internship (non-renewable)
Location: Nairobi, Kenya
Monthly Stipend: As per MESPT Human Resources Policy
Additional Benefits: Airtime allowance and 1.75 leave days per month accrued
Working Hours: Monday to Friday, 8:00 AM to 5:00 PM (subject to organizational guidelines)
Expected Travel: Minimal, only as approved by the Supervisor
Supervision: Daily reporting to the Procurement Officer with regular mentorship sessions

WHY JOIN MESPT AS A PROCUREMENT INTERN?

This opportunity offers a unique internship experience in Kenya’s development sector, giving you the chance to:

Gain hands-on exposure to procurement procedures within a mission-driven organization.
Work alongside a dynamic team that values innovation, accountability, and community impact.
Be trained in vendor evaluation, procurement reporting, and contract lifecycle management.
Network with professionals across finance, programs, and HR, building long-term career connections.
Add value to national and donor-funded projects by contributing to transparent and efficient procurement operations.
Receive mentorship and coaching from senior officers while enhancing your CV and workplace readiness.

HOW TO APPLY

Qualified and interested candidates are invited to apply online using the MESPT job application platform.

🔗 Submit Your Application via MESPT Portal

Application Deadline: 24th April 2025 by 09:00 AM (East African Time)

Late applications will not be considered. Shortlisted candidates will be contacted for interviews. Please ensure your application reflects your experience, motivation, and technical readiness for the procurement field.