Human Resources and Administration Associate – Disability-Inclusive Organization

Human Resources and Administration Associate – Disability-Inclusive Organization

Essential Job Details

• Position: Human Resources and Administration Associate
• Location: Nairobi, Kenya
• Type of Job: Full-Time
• Department: Human Resources
• Reports to: Head of Human Resources
• Application Deadline: March 14, 2025

Introduction

Are you an organized and detail-oriented HR professional passionate about social impact? Do you have experience in human resources management and office administration? This is an exciting opportunity to support a dynamic team in fostering an inclusive, efficient, and professional work environment. If you thrive in managing HR functions, recruitment, office operations, and employee engagement, we invite you to be part of a mission-driven organization championing disability inclusion.

About The Action Foundation

The Action Foundation (TAF) is a Kenyan organization dedicated to advancing the rights and well-being of children and youth with disabilities (CYWDs). Since 2009, TAF has impacted over 20,000 CYWDs through inclusive education, health services, and policy advocacy. Our work is driven by the vision of an inclusive Africa where CYWDs have equal opportunities to thrive.

Through strategic collaborations with government agencies, local organizations, and advocacy groups, we promote policies that address gender disparities and disability inclusion. Our programs span key areas such as child health and development, foundational learning, youth education, and economic empowerment, ensuring long-term impact for marginalized communities.

Key Responsibilities

Human Resource Management

• Support recruitment and selection processes, including job postings, candidate screening, and interview coordination.
• Facilitate onboarding and induction to ensure seamless integration of new employees.
• Maintain and update employee records, including contracts, leave management, and performance evaluations.
• Ensure HR policies comply with labor laws and best practices.
• Coordinate staff training and capacity-building initiatives for professional growth.
• Address employee relations issues, grievances, and conflict resolution in a professional manner.
• Oversee occupational health and safety regulations and workplace policies.

Administrative Support

• Manage office operations to ensure a productive and professional work environment.
• Maintain confidential employee and organizational records in compliance with data protection standards.
• Prepare and process official correspondence, reports, and internal communications.
• Organize logistics for meetings, workshops, and events, including scheduling and documentation.

Office Management

• Oversee office supplies procurement, vendor relations, and maintenance of facilities.
• Ensure compliance with health, safety, and security regulations in the workplace.
• Manage contracts and service agreements with external providers.

Financial and Logistics Support

• Oversee travel logistics, including booking transportation and accommodations for staff and visitors.
• Ensure proper documentation and accountability for administrative expenditures.

Consultant Engagement and Contracting

• Facilitate the consultant engagement process, including needs assessment, selection, and contract negotiations.
• Draft and manage consultant contracts in alignment with organizational policies and legal requirements.
• Monitor consultant deliverables to ensure adherence to agreed-upon timelines and objectives.
• Maintain consultant agreements, invoices, and performance evaluations.

Stakeholder and Partner Engagement

• Serve as the primary point of contact for visitors, partners, and external stakeholders.
• Facilitate internal and external communication to enhance collaboration among teams and partners.
• Maintain an updated directory of key stakeholders, partners, and service providers.

Qualifications and Skills

Education & Experience

• Bachelor’s degree in Human Resource Management, Business Administration, or a related field.
• Minimum of 3 years of experience in an HR and administrative role.
• Strong understanding of labor laws, HR policies, and best practices.
• Experience in recruitment, employee relations, and performance management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HR management software.
• Experience in consultant engagement and contract management is an added advantage.
• Passion for social impact and a strong commitment to disability inclusion.

Key Skills & Attributes

• Excellent organizational and time management skills with attention to detail.
• Strong interpersonal and communication abilities.
• Ability to work independently, take initiative, and function effectively within a team environment.
• Problem-solving skills and the ability to handle sensitive situations professionally.
• Knowledge of data protection regulations and HR compliance standards.
• Experience in office administration and procurement management.
• Commitment to fostering an inclusive and equitable workplace.

Company Culture and Values

At TAF, we are committed to creating an inclusive and empowering work environment that values innovation, collaboration, and social justice. Our team operates on the following principles:

• Integrity & Accountability – We uphold transparency and ethical standards in all engagements.
• Diversity & Inclusion – We celebrate differences and prioritize equal opportunities for all.
• Collaboration & Teamwork – We work together to drive impactful change.
• Excellence & Innovation – We continuously seek ways to improve our practices.
• Social Impact – We are dedicated to advancing the rights of CYWDs and marginalized communities.

How to Apply

Interested candidates should submit the following documents by March 14, 2025:

• A cover letter highlighting your suitability for the role.
• An updated Curriculum Vitae (CV) with at least two references.
• Expected salary details, including previous employer information.

Submit your application via email to Apply Here, clearly stating “Human Resources and Administration Associate Application” in the subject line.

TAF is an equal opportunity employer. Applications will be reviewed on a rolling basis until the position is filled. Only shortlisted candidates will be contacted.

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