Finance Assistant at British High Commission – Nairobi, 2025

Finance Assistant at British High Commission – Nairobi, 2025

ESSENTIAL JOB DETAILS

• Position: Finance Assistant
• Location: Nairobi, Kenya
• Job Type: Fixed Term (12 months)
• Number of Posts: 1
• Job Category: Foreign, Commonwealth & Development Office
• Salary: Administrative Officer (AO) Grade (Salary specifics not disclosed)
• Working Hours per Week: 36.25
• Reporting To: Head of Finance
• Application Deadline: 20 March 2025

Introduction – Unlock Your Career Potential as a Finance Assistant

Join an exciting fixed-term opportunity as a Finance Assistant based in Nairobi, designed for professionals aiming to accelerate their careers in financial management within the international public sector. This position offers an engaging environment to develop your career, work closely with seasoned finance professionals, and significantly contribute to essential financial management processes. You will be part of a dynamic, agile team, supporting critical operations including payroll, invoice processing, reconciliation tasks, and accounting functions. The position is located onsite in Nairobi, Kenya, presenting opportunities for substantial professional growth and practical application of accounting expertise.

About the British High Commission Nairobi

The British High Commission in Nairobi represents the British Government in Kenya, actively working to enhance bilateral relationships, advance diplomatic relations, and manage robust economic and humanitarian initiatives. As part of the Foreign, Commonwealth & Development Office (FCDO), the British High Commission (BHC) is committed to promoting inclusive, flexible working conditions that accommodate diverse lifestyles while ensuring operational efficiency. Recognized for exemplary standards in international relations, governance, and humanitarian aid, the BHC provides an enriching professional environment, valuing transparency, accountability, and mutual respect.

Operating within globally established guidelines, the finance team collaborates closely with the Global Transaction Processing Centre (GTPC) and supports various Partners Across Government (PAGs), ensuring high-quality financial oversight and accurate accounting practices consistent with international standards.

Key Responsibilities

Invoicing and Payment Processing (60%)

• Assist Senior Finance Officer in delivering timely and accurate staff payroll processing, maintaining all necessary supporting documents.
• Raise and process supplier invoices in collaboration with the Global Transaction Processing Centre (GTPC) located in Manila.
• Prepare, compile, and verify supporting documents for mobile wallet payments weekly, ensuring approval from the Head of Finance.
• Oversee invoicing processes related to staff debts, manual invoices, and prepare corrective journal entries for mischarges.
• Coordinate and manage the payment lifecycle to ensure prompt settlement of invoices, debts, and other payments.
• Oversee invoice preparation for staff debts and ensure accurate manual invoicing and journal entries.

Reconciliation Tasks (10%)

• Perform routine reconciliations to ensure accuracy in financial records and report discrepancies promptly.
• Assist Partners Across Government (PAGs) in reconciling accounts to maintain accuracy in shared financial activities.

Payroll Management and Cash Controls (10%)

• Maintain cash box management, ensuring adherence to established cash-handling policies.
• Ensure payroll documents are meticulously prepared and ready for quality control checks by the Head of Finance before submission to GTPC Manila.
• Verify and maintain accurate records of monthly statutory deductions and filing.

General Accounting Duties (20%)

• Maintain an organized accounts filing system, ensuring all financial documentation is accurate and readily accessible.
• Support the Head of Finance with other ad-hoc duties, demonstrating adaptability to varying tasks within the finance department.
• Manage BHC cash box responsibly, ensuring all cash policies and security controls are strictly adhered to at all times.
• Undertake other finance-related responsibilities assigned by the Head of Finance or other designated officers, contributing positively to team objectives.

Qualifications and Skills

Essential Requirements:

• Must hold a valid qualification as a Certified Public Accountant (CPA-K) or a Chartered Certified Accountant (ACCA).
• Registration with the Institute of Certified Public Accountants of Kenya (ICPAK) or the Association of Chartered Certified Accountants (ACCA) is mandatory.
• Proven ability in financial accounting, payroll processing, invoice management, and financial reconciliations.
• Strong analytical and numerical skills with meticulous attention to detail.
• Excellent organizational and administrative skills to effectively manage documentation and financial data.

Preferred Skills and Attributes:

• Demonstrated proficiency in financial software and standard accounting software packages.
• Ability to manage multiple tasks simultaneously, delivering accurate results under tight deadlines.
• Strong interpersonal skills to effectively collaborate with international teams and stakeholders.
• Exceptional written and verbal communication skills in English.
• High integrity, transparency, and accountability standards in managing sensitive financial data.

Behavioral Competencies:

• Ability to deliver at pace while maintaining high-quality standards.
• Commitment to managing quality services through diligent oversight and precision.
• Demonstrated team collaboration, actively contributing to team objectives.

Company Culture and Values

The British High Commission emphasizes a robust, inclusive, and supportive organizational culture. Employees benefit from an environment dedicated to excellence, professional growth, and mutual respect. Core values such as transparency, innovation, and collaboration define the work culture, fostering a climate where diverse perspectives are valued and all team members contribute meaningfully to shared objectives. Teamwork and quality service are paramount, ensuring an enriching professional journey.

How to Apply

Interested candidates should complete the application form thoroughly and accurately. Ensure all sections are carefully reviewed before submission, as amendments are not permitted after submission.

Application Deadline: 20 March 2025

Important Notes:

• The British High Commission never requests any payment or fees from candidates applying for positions.
• All applicants must apply through the official recruitment portal (tal.net), operated by Oleeo.
• Successful candidates will undergo security clearances and reference checks.

Apply Now for Finance Assistant Position

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Application Deadline: 20 March 2025

Elevate your career by becoming part of an organization committed to global excellence, financial transparency, and impactful service delivery. Apply now and join a world-class finance team dedicated to professional excellence and integrity.