Data Clerk – Procurement at AAA-Growers – Nairobi 2025

Data Clerk – Procurement at AAA-Growers – Nairobi 2025

ESSENTIAL JOB DETAILS

• Position: Data Clerk – Procurement

• Location: Head Office, Nairobi

• Type of Job: Full-Time

• Job Category: Procurement / Administration / Data Management

• Reporting To: Procurement Manager

INTRODUCTION

Are you detail-oriented, passionate about data accuracy, and ready to contribute to the success of a dynamic procurement department? This career opportunity invites you to play a central role in ensuring data integrity and smooth documentation processes within a thriving procurement function. The role is ideal for individuals who excel in fast-paced environments, value confidentiality, and thrive on process optimization.

As the Data Clerk – Procurement, you will be responsible for maintaining updated procurement records, analyzing data trends, and ensuring documentation is precise, current, and aligned with organizational goals. This is a high-impact position for individuals seeking both career growth and the opportunity to contribute meaningfully to a mission-driven organization. Based at the Nairobi Head Office, this full-time position offers a challenging and rewarding environment for administrative professionals with a strong data management focus.

ABOUT AAA-GROWERS

AAA-Growers is a leading agricultural exporter in Kenya, renowned for its premium-quality avocados, vegetables, and flowers. With a global footprint and a strong local presence, the company has established itself as a powerhouse in the horticultural industry.

Driven by a commitment to innovation, quality, and sustainability, AAA-Growers leverages cutting-edge technology and environmentally conscious practices to deliver world-class produce to markets across Europe, the Middle East, and beyond.

Operating at the intersection of agriculture and technology, the company has earned a reputation for excellence, thanks to its talented workforce, robust infrastructure, and data-driven operations. Joining AAA-Growers means becoming part of a team that values continuous improvement, employee development, and shared success. The work culture encourages openness, team collaboration, and personal growth—creating an environment where you can thrive professionally.

KEY RESPONSIBILITIES

As the Data Clerk – Procurement, your role will involve both strategic support and routine administrative functions within the procurement lifecycle. Below is a breakdown of your core responsibilities:

• Maintain Procurement Records: Accurately input, update, and maintain data in procurement databases and documentation systems to reflect real-time information.

• Data Categorization and Storage: Organize and classify procurement data and documents in a structured manner for easy access and compliance audits.

• Data Validation and Quality Assurance: Conduct regular data verification exercises to ensure accuracy, completeness, and consistency across all procurement records.

• Error Identification and Correction: Detect, document, and correct data discrepancies or anomalies in procurement entries and reports.

• Support Process Improvements: Analyze trends and generate insights that support procurement decision-making and enhance workflow efficiency.

• Handle Sensitive Information: Safeguard procurement and supplier data with discretion, maintaining strict adherence to data confidentiality policies.

• Assist with Audit Preparation: Help in compiling documentation required for internal and external procurement audits.

• Documentation and Archiving: Ensure that all procurement-related documentation—including LPOs, delivery notes, and supplier contracts—is digitized and archived systematically.

• Liaison Duties: Collaborate with internal departments and external vendors to obtain missing documentation or clarify inconsistencies.

• Adhere to Compliance Standards: Work in alignment with AAA-Growers’ procurement SOPs, compliance guidelines, and ISO-certified processes.

QUALIFICATIONS AND SKILLS

The ideal candidate for this position must possess a strong blend of academic knowledge, technical acumen, and interpersonal competence. Below are the detailed requirements:

Educational Requirements

• Diploma or Degree in Business Administration, Procurement, Information Management, or a related field from a recognized institution.

Professional Experience

• Minimum of 2 years of experience in a similar role involving data entry, records management, or administrative support in a procurement or supply chain context.

Technical Proficiency

• Strong command of Microsoft Office Suite, particularly Microsoft Excel (including use of formulas, VLOOKUPs, pivot tables, and basic data analytics functions).

• Familiarity with procurement and ERP software systems is highly advantageous.

• Experience working with data archiving systems, document digitization platforms, or inventory management tools is a plus.

Soft Skills and Competencies

• High attention to detail and a structured approach to organizing large data sets.

• Excellent analytical skills, with the ability to draw meaningful insights from complex data patterns.

• Strong written and verbal communication skills for interaction with team members and vendors.

• Demonstrated ability to work independently, prioritize tasks, and meet tight deadlines.

• Discretion and professionalism in handling confidential or sensitive information.

• A proactive mindset with a problem-solving approach to recurring procurement issues.

COMPANY CULTURE AND VALUES

AAA-Growers cultivates a professional culture that thrives on excellence, agility, and continuous innovation. The organization’s values are embedded in every process—from farm operations to export logistics—and extend to employee engagement, welfare, and development.

Here’s what to expect from the AAA-Growers work environment:

• A flat organizational structure that promotes open communication and quick decision-making.

• Room for growth, with in-house training programs and mentoring opportunities tailored to individual career paths.

• A workplace that values collaboration, transparency, and employee input.

• Support for innovation and technology adoption at every level of the value chain.

• Recognition for outstanding performance and contribution toward team and company goals.

Employees are viewed not just as resources but as partners in the journey toward becoming Kenya’s leading agribusiness brand.

HOW TO APPLY

If you’re ready to apply your data skills in a vibrant procurement setting and contribute to one of Kenya’s fastest-growing agribusiness firms, this opportunity is for you.

To be considered:

Submit your application online via the official AAA-Growers Careers Portal.

Please ensure that your CV is up to date and accurately reflects your qualifications and experience in data handling, procurement, or administration.

Deadline for Applications –22nd May 2025

AAA-Growers is an equal opportunity employer. We actively encourage applications from women, youth, and individuals with disabilities. All applications will be handled with strict confidentiality.

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