Cluster Office Administrator (Reliever) – Marsabit – 2025

Cluster Office Administrator (Reliever) – Marsabit – 2025

Position Details:

• Position: Cluster Office Administrator – Reliever
• Location: Marsabit, Kenya
• Type of Job: Contract (4 Months)
• Job Category: Administration and Procurement
• Salary: Competitive and commensurate with experience
• Reporting to: Procurement and Logistics Manager
• Application Deadline: 28th January 2025

Introduction

Are you passionate about making a meaningful impact in the drylands of Kenya? This Cluster Office Administrator position offers an incredible opportunity to support transformative programs aimed at alleviating poverty and building resilience in vulnerable communities. Based in Marsabit, you will play a critical role in ensuring the smooth administration and operations of the organization’s programs. This is a full-time, onsite role ideal for someone with experience in procurement, logistics, and people management.

About BOMA Project

The BOMA Project is a trailblazing Kenyan NGO established to combat extreme poverty in Africa’s drylands. With over 15 years of impactful programming, BOMA’s mission is to provide sustainable economic inclusion programs that empower communities and increase resilience to crises such as climate change. By 2027, BOMA aims to uplift 3 million people from extreme poverty.

Since its inception, BOMA has directly impacted over 704,352 women, youth, and refugees, offering tailored poverty alleviation interventions in Northern Kenya. The organization’s data-driven approach, last-mile focus, and impressive graduation rates have earned it widespread recognition. BOMA’s commitment to inclusive development ensures a 99% locally structured team, deeply embedded in the communities it serves.

To learn more about BOMA Project, visit the BOMA Project Official Website.

Key Responsibilities

Procurement Responsibilities

• Manage procurement activities within the Marsabit office cluster, collaborating with the Procurement and Logistics Manager.
• Maintain a comprehensive supplier database, contracts, and contact records.
• Assist the Head Office procurement team during prequalification of service providers.
• Review procurement opportunities at the cluster level and advise on strategies to ensure value for money.
• Compile bid analysis documents for the procurement committee.
• Ensure accurate submission of procurement documents for payment processing.
• Maintain organized records of Requisition and Local Purchase Orders (LPOs).

Administration Responsibilities

• Oversee the safety, maintenance, and organization of the office premises.
• Manage office supplies and stationery, ensuring adequate inventory levels.
• Coordinate front office services and allocate workspace for staff.
• Assign vehicles to program teams for fieldwork and manage drivers’ schedules and vehicle maintenance.
• Maintain detailed logs for vehicle fuel consumption, maintenance, and servicing schedules.
• Ensure vehicles are parked securely and assets are safeguarded at the cluster office.
• Manage petty cash reconciliation and replenishment processes.
• Support budgeting procedures at the cluster office level.
• Organize travel arrangements for staff and visiting teams, including bookings.
• Review and transmit payment documents to the Head Office.

People (HR) Responsibilities

• Process leave applications and maintain an updated leave register for the cluster office.
• Facilitate onboarding for new staff, ensuring proper setup of work tools and systems.
• Maintain accurate employee records and update the employee register.
• Assist in exit interviews, offboarding processes, and employee clearance.
• Support recruitment by coordinating with candidates and scheduling interviews.
• Collaborate on staff welfare initiatives and training programs.
• Serve as the first point of contact for employee grievances at the cluster office.
• Conduct performance reviews for direct reports and recommend training opportunities.

Qualifications and Skills

1. Education: Bachelor’s degree in International Development, Business Administration, Management, or a related field.
2. Experience: Minimum of 3 years in administration within a busy organization, preferably in Northern Kenya.
3. Skills:
   • Strong interpersonal and communication abilities.
   • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
   • Experience with remote conferencing tools.
4. Competencies:
   • Exceptional planning and organizational skills.
   • Ability to manage logistics and multi-task effectively.
   • Familiarity with procurement and human resource processes.

Company Culture and Values

At BOMA, we are committed to fostering a collaborative, inclusive, and innovative work environment. Guided by the mission to eliminate extreme poverty, BOMA values integrity, community empowerment, and a data-driven approach to impact assessment. Joining BOMA means becoming part of a dedicated team making tangible changes in the lives of vulnerable communities.

Apply Now for the Position of Cluster Office Administrator

Ready to make a difference? Submit your application through BOMA’s Recruitment Portal. Applications close on 28th January 2025. Please note that only shortlisted candidates will be contacted.

For more exciting job opportunities, visit Explore Jobs at Kenyan Job Finder.

Equal Opportunity Employer Statement

BOMA Project is an equal opportunity employer. We are committed to attracting and retaining the best employees from all backgrounds. Only shortlisted applicants will be contacted.

Explore More Opportunities

Discover other impactful roles at BOMA Project Careers.

Take the first step toward joining a mission-driven organization making a difference in Kenya. Apply now!