Legal Administrator – Nairobi – 2025

Legal Administrator – Nairobi – 2025

Position Details

• Position: Legal Administrator
• Location: Nairobi, Kenya
• Type of Job: Full-time
• Job Category: Administration and Legal Support
• Salary: Competitive (based on experience and qualifications)
• Reporting to: Head of Business Operations & Head of Legal
• Application Deadline: 15th January 2025

Job Overview

Are you an experienced and detail-oriented Legal Administrator looking to contribute to a dynamic law firm’s success? This role is pivotal in ensuring the efficient and effective management of day-to-day legal and administrative operations. As a Legal Administrator, you will oversee client file management (primarily litigation), office organization, and administrative support to the legal team. This position offers an excellent opportunity to grow professionally within a collaborative and fast-paced environment.

This is an onsite role based in Nairobi, ideal for professionals passionate about delivering exceptional administrative and operational support to a high-performing legal team.

About Us

iManage is a renowned organization specializing in delivering cutting-edge business and legal solutions. With a strong commitment to excellence, we empower businesses and law firms to achieve operational efficiency and growth. At iManage, our focus is on innovation, collaboration, and creating systems that help our clients stay ahead in a competitive landscape. By joining our team, you become part of a forward-thinking organization where your skills and expertise will make a meaningful impact.

To learn more about our services and offerings, visit our homepage here.

Key Responsibilities

As a Legal Administrator, you will be responsible for the following duties:

• Client File Management: Maintain and update client files with accuracy, ensuring proper filing of litigation and other legal documents.
• Proposal Preparation: Draft proposals, respond to RFQs, and prepare Terms of Engagement in coordination with the legal team.
• Diary Management: Maintain an accurate bring-ups diary and ensure consistent follow-ups to meet deadlines.
• Document Handling: Draft letters, contracts, and other legal documents, dispatching them via email or courier services.
• Financial Oversight: Manage petty cash, ensuring timely payment of office expenses, and oversee business accounts, such as the Little Cab Account.
• Office Management: Coordinate reception activities, including handling incoming documents, letters, and office calendars/diaries.
• Procurement: Make requisitions and ensure the purchase of necessary office supplies to maintain efficient operations.
• Team Supervision: Oversee the office cleaner and courier to ensure a well-organized workspace.
• Communication Oversight: Manage the office’s general email address and telephone line, ensuring prompt responses to inquiries.
• Compliance Tracking: Monitor medical and PI insurance, advocate practicing certificates, CPDs, and rental/service charge due dates.
• Maintenance Coordination: Ensure timely repairs and maintenance for office facilities.
• Additional Duties: Perform other legal administrative tasks as assigned by the management team.

Qualifications and Skills

Required Qualifications:

• Education: Bachelor’s Degree in Business Administration, Management, or a related field.
• Experience: Minimum of 2 years of proven work experience as a Legal Administrative Assistant or in a similar role within a busy law firm with three or more advocates.

Essential Skills:

• Proficiency in file management, office administration, and client relationship management.
• Exceptional organizational and time-management skills with the ability to prioritize multiple tasks effectively.
• Strong communication skills, both verbal and written, with a customer-centric attitude.
• Ability to collaborate with stakeholders, vendors, and legal teams effectively.
• High-level attention to detail and proactive problem-solving abilities.

Preferred Skills:

• Knowledge of legal processes, terms, and documentation requirements.
• Familiarity with office software and tools for efficient documentation and communication.

Company Culture and Values

At iManage, we pride ourselves on fostering an inclusive and innovative work environment where employees feel valued and empowered. Our core values include integrity, collaboration, and a commitment to excellence. By joining our team, you’ll work in an organization that prioritizes professional growth, teamwork, and the delivery of outstanding services to clients.

How to Apply

Qualified candidates are invited to submit their CVs to hr@imanage.co.ke no later than 15th January 2025.

To explore more job opportunities similar to this one, visit our job listings.

Equal Opportunity Employer Statement

We are an equal opportunity employer committed to creating a diverse and inclusive workplace. We encourage applications from candidates of all backgrounds and experiences. Only shortlisted applicants will be contacted.